5 Mistakes to Avoid When Booking Your Christmas Party Venue
Crafting a Christmas party that truly hits the mark starts with the venue. From glitzy banquets to charming nights to remember, your team needs the platform to eat, drink and enjoy an unforgettable festive night.
But for the party organisers it can be a daunting task. Many companies find themselves scrambling at the last minute, dealing with overlooked logistics or struggling to adapt when details fall through the cracks.
This is where experienced event planners come in. From venue sourcing to on-the-day delivery, Word on the Street ensures every element is detailed, managed and executed with precision, so you can focus on celebrating.
In this guide, we’ll cover the most common mistakes companies make when booking their Christmas party venue, and how expert guidance from Word on the Street can help you avoid them entirely.
Common Mistakes with Christmas Party Venue Planning
Booking Too Late
Problem: Popular venues are snapped up fast – leave it too late and you may be left without the right type of venue or highly inflated prices.
Solution: Begin venue scouting as early as summer, but if you’re running out of options, turn to specialists like Word on the Street. We offer expert venue-finding services, tapping into our “little black book” of desirable spaces, whether in London or further afield.
Overlooked Logistics
Problem: It’s easy to forget elements like AV equipment, catering timing, guest dietary needs, accessibility, or even how to get everyone home.
Expert fix: Corporate event planners handle end-to-end coordination: venue finding, transport, catering, even floristry and AV. Word on the Street ensures no detail is missed.
Unbalanced Formats
Problem: Too much sitting, too few entertainment options, or no structure: leading to wallflowers and unsatisfied guests
Solution: Mix formats: canapés and quizzes, a short speech, a DJ set or team game. Word on the Street works with you to tailor your flow, designing a concept that encourages networking and festive cheer.
Venue That’s Too Small (or Too Big)
Problem: Cramped venues disrupt the flow of an event, while huge spaces can feel soulless and empty.
Solution: Our experienced team assesses guest numbers, desired event mood and layout – ensuring capacity, ambience and flow are spot-on. From here, we curate personalised recommendations to match your vision.
Poor Communication
Problem: Lack of clear brief, last-minute changes, or suppliers left in the dark can cause disasters.
Solution: With a dedicated event manager from Word on the Street, communications are streamlined. We’ll act as your liaison with venues, caterers, AV teams and entertainers, keeping you informed and stress-free.
Bonus Pitfalls to Watch Out For
- Lack of Transport Planning: Is your venue easy to reach? Are taxis or coaches pre-booked? Our locations are always easy to reach and we can arrange a range of different transport options if needed.
- No contingency plan: Bad weather or a supply issue? You need a Plan B. Our event management covers any and all risks, expertly planning the best and preparing for the worst.
- No thought to inclusivity: Consider non-alcoholic drink options, dietary needs, and accessibility. Our team handles all of this for you, crafting comprehensive events where every guest has their needs met.
Why Work with Word on the Street?
- Expert venue finding: We match you with the perfect Christmas party venue – whether it’s a grand hall, intimate eatery or a unique London landmark.
- Full-service coordination: From transport and catering to production and décor, our experienced team manages it all.
Seamless event delivery: On the day, their team ensures every detail runs smoothly, so you can relax and enjoy the festivities.
Ready to find an unforgettable Christmas Party Venue?
Your event deserves more than half-hearted or rushed organisation – it deserves strategy, creativity and flawless execution.
With Word on the Street, you can relax knowing our experienced team will handle every detail of your Christmas Party, giving your team a truly special festive night with our elite event management services.